So, you found your venue! Now what?

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So, you found your venue! Now what?

This is a super common question and you’re not the only one completely clueless about this wedding planning business. This question isn’t featured in our FAQ because this question deserves a WHOLE post! Landing your venue can seem like a great accomplishment, but that’s just the beginning.

The wedding planning process can be totally overwhelming, luckily, there are numerous resources at your fingertips. Utilize your venues resources and ask for a preferred vendors list. This list will be a great start, and you can start reading vendor reviews from there. It is also important to inform your venue when a new vendor is booked.

If you have absolutely no idea where to start, we recommend contacting the professionals. A wedding planner or day-of coordinator can be your best friend. They are there to guide you every step of the way, no matter the request. They have also done this many times, so they know who to contact and when to book.

If a wedding planner isn’t really your thing, no problem, organization is key to stress-free planning – free of charge. Making a list of what you need on your wedding day and prioritizing each vendor will definitely help. Having a budget and sticking to it also helps narrow down choices for each vendor.

Here are some tips for booking different vendors:


This is the big one because photographers are booked at least a year in advance, so if you have a certain someone in mind, book fast. If you aren’t quite sure, take your time. The photographer is one of the most important pieces of your wedding day. These images are what you will remember your big day by and you want them to be perfect.

It is important to mesh well with your photographer and book someone who understands your needs. Again, your venue may have recommendations to help start your research.

Photographers are also where a major chunk of the budget goes to, photos are not cheap. Establish a budget you are comfortable with and only look at photographers in this price range.


Catering is important, especially if you’re a foody, but booking is not urgent. Unlike photographers, caterers can do multiple events in one day, so they do not need booked immediately. Picking a caterer familiar with your venue can also be a plus because they know where to go and how to set up.

Generally, caterers do not need to be booked a year in advance, so you can take your time researching options. Of course, if you already know who you want to book there is no reason to wait. Another check off the list is always satisfying!

Saying yes to the dress:

It’s never too early to dress shop, right? This can be the most exciting part for some brides. There’s no shame in having your dress the minute you’re engaged, just make sure you don’t wait until the last minute.

You don’t want to be the bride without a dress two months before her wedding, especially if you have a specific look in mind. If we’ve learned anything from Say Yes to the Dress, it’s that there are not many options when brides get down to the wire.

It’s good to start shopping a year in advance, but make sure a final decision is made at least eight months before. This gives enough time for the dress to be ordered and alterations to be made, if needed.


Depending on your specific needs, music will probably be one of the last things you book. Top talent in the area may book fast, so again, if you have someone specific in mind, don’t hesitate! A good rule of thumb for DJ’s is about six months in advance.

Is that it?

While these are only a few of the main vendors you will need to book for your big day, this is only the start. There are more decisions to make about hotels, flowers, invites, etc. Hotels might be a main priority on your list if you have guests from out of town who need a place to stay. The planning process can be unique for each bride, but knowing a general time frame for each vendor is a good start.

Remember, the wedding planning process should be fun. And if you find yourself too stressed out, maybe a wedding planner or day-of coordinator would benefit you!





Customer Spotlight – The Coopers

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Customer Spotlight – The Coopers


We love our clients and we love being a part of the special moments in their lives. Our estate plays a role in the love story of many couples, so we wanted to share some of the love, starting with the Coopers.


Morgan & Brice Cooper


High school sweethearts, Morgan and Brice, were our second Scarlet Oaks wedding.  They held both the ceremony and the reception on our estate. Originally, they had planned to have their wedding at another venue, but due to complications they decided to find a new location.

Morgan’s step-dad just so happened to be the man who sold the estate to Bridgett and Kate, so of course he knew the perfect spot to have their big day!

On June 18, 2016, Brice and Morgan officially became the Coopers. The only way to describe their wedding is GLITZY. From the gold sequin bridesmaid dresses to the gorgeous chandelier hung in the barn, the Cooper wedding screamed glamorous. The gold gowns and sparkly decorations perfectly accented Morgan’s stunning white dress. Of course, the men looked great too in dashing grey tuxes with a bow tie to match.

Morgan brought glitz and glam to a barn wedding, while the men’s style added a touch of class and charm. This was a wedding and a family we would not forget!


“She Leaves a Sparkle Wherever She Goes”


Not only was it an honor to host the Cooper’s wedding, but we were also able to host Morgan’s baby shower in the main house on February 4, 2017. One thing that hasn’t changed since the wedding was Morgan’s love for gold. The shower was totally decked out in glitter gold and pretty pink EVERYTHING. From the flowers and the cake to the party favors guests took home (pink nail polish) it was only right that everything be pink for baby Cooper.


As always, Morgan was glowing as she arrived for her baby shower in a fun floral dress. Guests were entertained in the main estate living room with shower games, while food was served in the kitchen. “She leaves a sparkle wherever she goes” seemed to be the theme for the shower and for the Cooper girls.

Baby Cooper was born 20 days later on February 24th, and we are so excited for them. If only they would’ve named her Scarlet, how cute would that have been? All joking aside, we are happy that our estate has played a part in their love story and we hope the memories will continue for their new family!





Scarlet Oaks Estate Preferred Vendors List

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Scarlet Oaks Preferred Vendors List

Still not sure which vendors to book for your wedding? We can help!

Our preferred vendors have worked with us before and we know we can trust them to do a fabulous job. Of course, you are allowed to bring in outside vendors, but we provide our brides with this list because we know they will go above and beyond for you!

Here is our thoughtful vendors list which includes: Hotels, transportation services, wedding planner, florists, photographers, catering, and more!


Findlay Inn & Conference Center

200 East Main Cross Findlay, OH


Drury Inn & Suites

820 W Trenton Ave Findlay, OH


Holiday Inn Express & Suites

941 Interstate Drive Findlay, OH


Hampton Inn

921 Interstate Dr Findlay, OH


Country Inn & Suites

903 Interstate Dr Findlay, OH


Hilton Garden Inn

1050 Interstate Dr Findlay, OH


Transportation Services

J & J Limo

Findlay, OH


Wedding Planner

Your Perfect Day

April Gladieux

Bowling Green, OH



Sink’s Flower Shop and Greenhouse

2700 N Main St, Findlay OH


Gina Lynne Designs

Findlay, OH


Your Perfect Day

April Gladieux

Bowling Green, OH


Buckeye Blooms



Emily Manders Photography


Juniper Lane Photography

Jenni Smith

Stephanie Robb Photography


Kent & Stephanie Photography



Josh Diaz “D Smooth”

Photo Booth available as well

Findlay, OH


Photo Booth

Picture Your Events LLC

Nancy Wilder



Deena’s Cakes and Cookies

Deena Galloway



Jen’s Buggy Whip Cakes

111 E. Crawford St Findlay, OH



Premier Pour Bartending

210 W. Wayne St. # 6 Maumee, OH 43537


Tisha Ferrell


Bistro on Main- Sam or Jordan

Offers: Full Catering with Staffing/ Bartending services

407 S Main St, Findlay OH


Miller’s Meat

400 Trenton Ave, Findlay OH


Special Occasions Catering

Offers: Full Catering with Staffing/ Bartending services

No Liquor License/ Provide own alcohol

204 N Warpole St, Upper Sandusky, OH



Bliss Beauty Lounge- Becky or Kerri

1100 Croy Drive, Findlay OH


Studio M- Jodi or Megan

2018 Tiffin Ave, Findlay OH


Welcome to our blog – Click Here!

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Welcome to Scarlet Oaks Estate’s new blog!

Our blog gives us the opportunity to share information, tips, and updates about our estate, our services, and our weddings. We hope to share customer stories, vendor spotlights, helpful wedding tips and much, much more with you.

We will be updating our blog on a regular basis to keep you in touch with all of the new things happening here at Scarlet Oaks. Most important, we will also be taking the time to answer frequently asked questions. We hope that our blog will be a great resource for you! Keep a look out for new content coming soon.

Thanks for stopping by!